Buying Administrator

Job Description

Buying Administrator / Procurement Assistant

Location: Nr Tonbridge, Kent

£30,000 + Benefits

About the Business

We are recruiting on behalf of a major UK fresh produce and FMCG supplier delivering year-round products to major retail, wholesale, and foodservice clients. Working directly alongside experienced Buying Managers, this role offers an ideal introduction into fresh produce procurement and commercial operations.

Key Responsibilities

• Create accurate Purchase Orders and maintain consignment details within internal systems.


• Collate and review supplier paperwork, amending inbound delivery logs as needed.


• Track Estimated Times of Arrival (ETAs) and communicate updates with freight forwarders and internal teams.


• Update estimated costs and set up system advances to support grower cash flow management.

Key Requirements

• Strong working knowledge of Microsoft Office, including intermediate Excel skills (ability to use basic formulas).


• High attention to detail with excellent data entry skills.


• Clear written/spoken English with the confidence to communicate across teams and challenge where necessary.


• Experience with SAP or similar ERP systems is advantageous but not essential.


• An FMCG, food manufacturing, or fresh produce background is desirable.

Package & Benefits

• Competitive base salary of £30,000


• 33 days holiday allowance (6.6 weeks)


• Company pension scheme and optional share scheme


• Free on-site parking


• Employee Assistance Programme, Medicash, and Life Assurance / Death in Service benefit


• Cycle2Work scheme and ongoing learning & development opportunities

Permanent Position - Permanent (Monday – Friday, 8:00 AM – 5:00 PM / 40 hours per week)